Getting Started with MaRIP Shared Resources
The Shared Resources folder is a Google Drive folder containing all MaRIP SOPs, templates, field sheets, and reference materials. You can either access most resources directly from links below, or alternatively get access to the entire Shared Resources Google drive folder and use the READMEs to guide you.
If this is your first time working on a MaRIP project, follow Parts 1 and below in order, completing each step as you go.
If you are already familiar with the setup and just need to find something, skip to the Quick Reference & Downloads section at the bottom of the page.
Part 1 - Download and Read SOP1a
Before doing anything else, download and read SOP1a: Project Setup and Data Management. This is the foundation document for all MaRIP projects and everything in Parts 2 and 3 refers back to it.
SOP1a covers the following, all of which you will need to refer to as you work through Parts 2 and 3:
- Complete project workflow (Figure 1) - an overview of the full MaRIP project lifecycle from setup to data publication
- Project setup decision tree (Figure 2) - use this to confirm which setup option applies to you before starting Part 2
- SOP framework overview (Figure 3) - shows how the SOPs are organised across project setup, sampling, and data extraction
- Data management systems, including:
- Role-based workflow - who is responsible for what at each stage
- Template Folder Systems (TFS) - the standardised folder structures used across all MaRIP projects
- Unique identifier codes - how samples, fieldtrips, and projects are named and tracked
- Storage guidance - hard drive requirements and long-term archiving
- Shared Resources layout (Figure 6) - a visual map of the Shared Resources folder and where to find everything
- SOP Decision Tree (Figure 7) - use this in Part 2 Step 2 to identify which SOPs you need to download
Part 2 - Set Up Your Workspace
Choose Your Setup
Before populating your resources folder use the Project setup decision tree (Figure 2) in SOP1a to decide on the best setup for your workspace.
Step 1: Do you have a populated 1_resources folder?
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No -> create a main folder on your local workspace (e.g. BRUVs_Projects), download the 1_resources TFS. Once your folder is in place, you need to fill it with the SOPs and supporting materials relevant to your role. All of these come from the Shared Resources folder.
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Use the Shared Resources layout (Figure 6) to understand where everything is kept, and the SOP Decision Tree (Figure 7) to identify which SOPs apply to your role and methods. The full list of SOPs is available in the Quick Reference & Downloads section below.
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Yes -> proceed to Step 2
Step 2: What do you need to set up?
Option 1: Full new project (permits, ethics etc.)
- Download the 2_project TFS to your local workspace (e.g. BRUVs_Projects > 2_projects)
- Rename the project & fieldtrip folder using the project & fieldtrip unique identifier codes (e.g. Algoa Bay > 21-03_AB)
- Copy (if you have more than one method per fieldtrip) the method folder and rename to match the method(s) that will be used (e.g. sbruvs, landers, dovs, rovs, dropcam) *If you plan on doing future projects or fieldtrips, keep a copy of the empty 2_project / 2_fieldtrip folder for future use
Option 2: New fieldtrip only
- Download the 2_fieldtrip TFS from within 2_project TFS to the relevant project folder in your local workspace (e.g. BRUVs_Projects > 2_projects > 2_fieldtrip)
- Rename using the fieldtrip unique identifier code
- Copy (if you have more than one method per fieldtrip) the method folder and rename to match the method(s) that will be used (e.g. sbruvs, landers, dovs, rovs, dropcam) *If you plan on doing future fieldtrips within the same project, keep a copy of the empty 2_fieldtrip folder for future use
Option 3: Video analysis only
- Create a project > fieldtrip > method folder structure in the main folder that houses the 1_resources on your local workspace or NAS
- Rename according to unique ids and methods (e.g. BRUVs_Projects > Algoa Bay > 21-03_AB > sbruvs)
- Download the 3_data_extraction folder folder from within 2_project to the relevant method folder in your workspace (2_project > 2_fieldtrip > method > 3_data_extraction)
Step 3: Going into the field?
- Yes - copy your resources and project/fieldtrip TFS onto a prepared hard drive before departure. Ensure field sheets are printed
- No - work directly from your local workspace (laptop or NAS). Access raw data (e.g. footage) from the institution’s NAS when on-site, or from a hard drive when working remotely.
Step 4: Read the Relevant SOPs for Your Role
Once your folder is set up and populated, read through the SOPs you downloaded. Each SOP contains detailed step-by-step procedures for your specific role and method. If you are unsure which SOPs apply to you, refer back to the SOP Decision Tree (Figure 7) or get in touch and we will point you in the right direction.
Quick Reference & Downloads
Already familiar with the setup and just need to find something? Use the tables below to jump straight to the resource you need.
Folder Templates
| Folder | Link |
|---|---|
| Shared Resources Folder | Open ↗ |
| Template Folder Systems | Open ↗ |
| Project Folder | Open ↗ |
| Fieldtrip Folder | Open ↗ |
| Data Extraction Folder | Open ↗ |
Standard Operating Procedures & Resources
| Resources | Description | Link |
|---|---|---|
| SOP1a | Project Setup and Data Management | Open ↗ |
| SOP1b | Quality Control | Open ↗ |
| SOP1c | Calibration | Open ↗ |
| SOP2a | BRUVs sampling | Open ↗ |
| SOP2b | Landers sampling | Open ↗ |
| SOP2c | ROVs sampling | Open ↗ |
| SOP2d | DOVs sampling | Open ↗ |
| SOP2e | DropCam sampling | Open ↗ |
| SOP2f | CTD sampling | Open ↗ |
| SOP3a | Stationary video analysis (BRUVs | Landers) | Open ↗ |
| SOP3b | Video transect analysis (ROVs | DOVs) | Open ↗ |
| Attribute file | EventMeasure species attribute file | Open ↗ |
| Metadata template | BRUVs metadata templates | Open ↗ |
Developers
Author & maintainer: Angus van Wyk, Author: Elodie Heyns-Veale, Author: Anthony Bernard
